Voice Agents Follow-Up How It Works Pricing FAQ About
For HVAC companies

AI receptionist and lead follow-up for HVAC companies

An AI receptionist for HVAC companies answers every new call, web form and quote request within seconds, asks the questions your dispatcher would ask, and books the service call or replacement estimate on your calendar. Follow Up Factory sets it up, runs it, and keeps following up with leads that do not book on the first try.

See what it would book for you How it works
Not booking more calls in 30 days? You don't pay. Runs inside your CRM Done for you
How it works

What happens when a new lead comes in

Every lead answered in seconds

Calls, web forms, ad leads and missed calls all get a response right away, day or night.

Qualified like your best CSR

Repair or replacement, system age, address, urgency. The answers land in your CRM.

Booked on your calendar

Service calls and estimates go straight onto the schedule, with reminders to cut no-shows.

Follow-up until they decide

Replacement quotes that go quiet get called and texted again instead of forgotten.

The problem

Where HVAC leads leak

Demand spikes on the hottest and coldest days, which is exactly when the phones ring past what the office can answer. Every call that rolls to voicemail during a heat wave is a homeowner who calls the next company on the list.

Replacement estimates are worse: the quote goes out, nobody follows up, and the job goes to whoever stayed in touch. Consistent follow-up on open quotes is usually the cheapest revenue an HVAC company has.

Results

What the system books today

Consistently books over 4,500 qualified appointments every 30 days across 40 different accounts and 12 business niches.

FAQ

Common questions

Can an AI receptionist book HVAC service calls?
Yes. It answers the call or message, collects the details your team needs (repair or replacement, system type, address, urgency), and books the appointment into your calendar inside the CRM you already use. Urgent calls can be routed to your on-call tech.
Does it answer after hours?
Yes, 24/7. Nights and weekends are when HVAC emergencies happen and when most offices send calls to voicemail, so after-hours coverage is often where the most booked work comes from.
Will it follow up on estimates we already sent?
Yes. Open replacement quotes and older leads in your CRM can be worked by call, text and email until the homeowner decides, which revives jobs you already paid to quote.
Do I need to change my CRM or software?
No. Follow Up Factory runs inside the CRM you already use. Leads, conversations, recordings and booked appointments all land in one place for your team.
What if it does not work for my company?
Not booking more calls in 30 days? You don't pay. We set the system up and run it for you, and if it is not booking more calls in the first 30 days, you do not pay.

Not booking more calls in 30 days? You don't pay.

We build it, run it inside your CRM, and follow up with every lead until they book.

See what it would book for you

Also built for: Generac PowerPlay dealers · Roofers · Plumbers · Electricians · CDL schools · Trade schools · Insurance agents · Med spas · Real estate agents · All AI follow-up